Members

The Admin → Members page lists everyone in your department. By default inactive and resigned members are hidden — toggle Show inactive in the top right to include them.

Pending approval

When a person self-registers via your invite link, they appear as Pending at the top of the Members page in a dedicated Pending Approval table.

For each pending entry you can:

• Approve — sets their status to active. They get a welcome email and can log in immediately.
• Reject — permanently deletes the registration. The browser asks you to confirm first. Use this for spam, duplicates, or anyone who registered by mistake.

If you reject by accident, the person can simply re-register via the same invite link.

Member fields

When creating or editing a member you can set:

Field	Notes
Full Name	Required. Shown on every report and attendance record.
Email	Optional (but strongly recommended — required for invitations and notifications).
Rank	Free text — Captain, Senior Firefighter, etc. Use whatever your brigade does.
Status	Active / Inactive / Resigned. Pending status is only set by self-registration.
Role	Member or Officer. Officers see everything.
PIN	Required when creating a new member. For attendance scanning.
Password	Optional. Leave blank if you do not want them to log into the website.

When editing an existing member, leave PIN and Password blank to keep the current values. Filling them in replaces the old ones.

Statuses

• Active — full access, appears on all reports.
• Inactive — does not show on default reports but can be re-activated. Use for leaves of absence.
• Pending — created by self-registration; awaiting your approval. Cannot use the app yet.
• Resigned — has left the brigade. Historical records preserved; hidden from active lists.

To resign a member, click Edit on their member row and use the Mark Resigned button. This is the soft-delete path — it preserves all of their attendance and SMP history.

Adding qualifications

From any member's page (click their name in the Members list), you can:

• See what qualifications they currently hold, with attained and expiry dates.
• Add a qualification from the dropdown. The list shows everything they do not already have.
• Update date to renew a qualification — handy when someone re-certifies. This recomputes the expiry from the new attained date.
• Remove a qualification entirely.

Renew vs remove

If a qualification just expired and the member did the refresher training, use Update date rather than removing and re-adding. It keeps the audit history cleaner.

Officer privileges

To promote a member to officer, edit them and change Role to Officer. They get the full menu (Sessions, Reports, Admin) on next page load.

To demote an officer, do the opposite. Beware of demoting the only officer — there is no enforcement against locking yourself out, so make sure at least one officer remains.